Company gatherings are a chance for people to make connections that will extend their social network, whether it’s for personal or business reasons. However, having the right atmosphere is vital to create conversations between people comfortable and natural.
That responsibility falls upon the event organizer, who has to take into account the various aspects of the event during planning. If you neglect even one factor, it is sure to show and give your guests a bad impression of your company.
If you are assigned the task of organizing a company gathering, here are some tips to keep in mind to make it a success.
Have an Engaging Theme
Select a theme that is not only enjoyable for your guests, but will also encourage them to socialize. While choosing a unique theme is sure to make your event stand out, don’t forget to consider your audience. Make sure that it is something they understand and would find interesting. You don’t have to make it an elaborate one; it can focus on colors (A red birthday bash) or the season (winter magic dinner).
Don’t make it difficult for your guests to dress up. They should wear anything they could find in a clothing boutique or shop so that they won’t feel out of place during the event.
It also helps to have the other factors, such as venue, decorations, and dress code, to align with the theme. That can make your guests feel more relaxed and will help conversations flow easier. They will be able to socialize more easily and get to know more people.
Accommodate Special Needs
As you organize your guest list, take this as a chance to learn more about the people who will attend. Take note of any special needs they have, may it be specific requests or dietary needs. Inform them of the food choices and include them in the menu as their reference during the event.
When buying party platters for your event, check if they offer special food options. If there aren’t any, you can request them to make a small number of special orders. Give the guests with particular preferences meal tickets which they can use to get their food.
While it is essential to make your guests feel as comfortable as possible, sometimes they need to be pushed beyond their comfort zone to meet people outside their circle. Find the right balance between giving them their space and encouraging them to socialize.
Have them participate in games that make them work together with other people, such as competitions between teams that were put together on the spot. Make sure that everyone has a chance to be involved, and prevent anyone from feeling left out or awkward.
Make it Memorable
Having a memorable event will give your attendees a good impression of your company. Give them thoughtful tokens of appreciation that they can use every day, such as mugs or a paperweight. Put up a photobooth to give everyone a chance to take home their own pictures.
Connect to your guests on a personal level, and make them feel that they are wanted in this gathering. Giving them a positive experience will foster good relations with their company and help create valuable connections for your company.
It can be daunting to arrange an event that will involve big-time guests from other companies. However, the critical part is to keep them in mind during the planning process so that they feel that the event caters to their needs and preferences.